SAP S/4HANA
PMO

SAP S/4HANA PMO
Program Management Office

SAP S/4HANA
Basics and challenges

SAP S/4HANA Roadmap

Benefits

Activity Areas

Set-up and roles in S/4HANA PMO

SAP S/4HANA PMO

SAP S/4HANA PMO (Program Management Office) is the key to success!

A PMO provides methods, tools and expertise ensuring cross-project knowledge and resource management. Additionally, your PMO creates the framework for successful project implementation by ensuring the required transparency in the dynamic project environment for all projects and resources while simultaneously supporting and relieving the management.

EXPLANATIONS AND REASONS

SAP S/4HANA

What is SAP?

SAP is an "Enterprise Resource Planning" system (ERP), a data management tool. It encompasses all core business areas of a company, from sales, procurement, finance, and HR to corporate governance.
The goal of using SAP is to ensure an operational value creation process and optimal control of business and operational processes.

And why SAP S/4HANA?

The "S" stands for Simple, "4" for the fourth product generation, and "HANA" is the name of the database technology "High Performance Analytic Appliance" on which the system is based. In the coming years, all companies must switch to SAP S/4HANA, as maintenance for the current SAP generation will end. Due to the long project duration and the foreseeable shortage of internal and external SAP experts, it is recommended to start the transition promptly.

SAP S/4 HANA - INTRODUCTION

CHALLENGES

A company-wide initiative involving all departments
Resource conflicts (time, budget)
Parallel migration of modules
High complexity of S/4HANA transformation programs with additional efforts to optimize BPM
Rollouts to different entities from different countries and cultures

THE SAP S/4 HANA ROADMAP

To plan a roadmap for the introduction of SAP S/4 HANA, aspects such as available resources and the effort for preliminary projects must be considered. This includes backward and forward planning, the availability of departments and IT, project duration, process expertise, dealing with legacy issues, change management, project experience and preparation and potential preliminary projects.

Your Benefits with Karer Consulting

Investment protection via a transparent tracking and reporting of budget and timeline
Clear management on contract basis, e.g., impeding changes of contracts
Establishment of steerability and transparency of the program by an independent partner
Scalability of PMO resources within the lifecycle of the Program, e.g., no personnel expenses on Customer payroll
Clean elaboration of accounting requirements (CAPEX / OPEX / financial accounting and auditing)
Management of customer-specific provisions by an independent partner

SAP PMO Activity Areas

A Program Management Office for S/4HANA transformation projects (PMO4SAP) requires different competencies and responsibilities as well as different PMO roles.

In a S/4HANA program, the implementation partner provides a separate PMO, who typically does not fully act in the name of the customer.

The first important step is to define the activity split between the implementation partner PMO and the customer PMO. This ensures that a smooth and goal-oriented collaboration is guaranteed. For that, there are different areas of activity that require different levels of expertise.

Karer Consulting provides support with its services in the various areas and integrates itself into the overall program organization.

Governance:

Definition PM Methods & Standards
Establishment of PM governance incl. regular meetings
Providing templates and best practices
Definition of filing structures (document management)
Definition of quality standards and guiding principles
Executing PM Governance

Meetings:

Neutral view of SteCo presentation
Invitation incl. Reservations
Content preparation
Moderation
Documentation / Logging

Escalation Management:

Contact point for escalations
Finding solutions for escalations
Track escalations

Quality Assurance:

Lifecycle management of solution documentation
Administration process documentation
Management Technical Specifications
Management Functional Specifications

Planning & Controlling:

Rolling planning
Milestone tracking
Budget tracking & planning
Effort tracking (incl. collecting data)
Progress and budget reporting
Invoice Verification

Scope Management:

Recording and managing changes
Enforcing change decisions
Prepare decision templates
Management of obligations to cooperate
Track implementation of changes
Claim Management
Contract Change Management

Communication:

Communication planning
Generate communication content
Carry out communication success control
Fill communication media
Perform communication

Project Management:

Project plan maintenance
Risk Management
Rollout Project Plan Template
Project Change Management

Finance Management:

Accounting Controlling
Auditing
Business Case tracking

Organizational Change Management:

Analysis of current situation & scoping
Stakeholder Analysis
Stakeholder Management
Initiate CIA action
Change Impact Analyses
Ensure change anchoring
Support change agent network
Monitoring and adjustment of measures

Collaboration:

Communication and coordination within the program
Coordination with other projects

Backlog Management:

Maintenance of requirements
Management of the various backlogs
Quality Gates Tracking
Solution Dashboard

Resource Management:

Recording and channeling resource needs
Maintaining the program organization
Staffing overview (incl. staffing Gaps)
Supplier management

Risk Management:

Define risk register & risk dashboard
Initial recording of risks and issues
Manage and maintain risks and issues
Coordination of the measures development
Follow-up of the measures

Project Administration:

Follow up Open Point Lists (OPLs)
Slide creation
SharePoint maintenance
On- and offboarding of new program employees

Set-up and roles in the S/4HANA PMO

Senior project manager with many years of experience in the management of complex projects, sets standards and methods, manages the PMO and its tasks, is also management contact for escalations.

Project consultant who lives in the numbers and masters the reporting tools, the numbers and risk management lies here.

Specialist in organizational change management and project communication, designs and manages project internal and external communications.

Well-trained junior project managers, love operational tasks and drive the team to success in a friendly but determined manner.

SAP PMO BY KARER CONSULTING

WHAT WE OFFER

We provide a team of PMO experts
A unified approach "Powered by KC", you receive a coherent concept which provides standards and documents
A standardized approach and generalized documents for setting up and executing a PMO in SAP programs
Look-up manual for PMO Lead to Analyst

FOR YOUR PROJECT SUCCESS:

OUR SAP TEMPLATES

SAP Project Plan
SAP Program Handbooks
SAP Communication Matrix
SAP Change Request Process, including Change Log
SAP Risk Management Process, including Risk Log
SAP Guidelines for Workshop/Meeting Invitations
SAP Milestone Tracking
SAP Actuals vs. Plan Tracker